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Clock In Center - User Guide
Requirements
This script requires Perl on either a UNIX or WINDOWS server.
Configuration
This Script requires no Configuration, however if you have trouble installing the Script, you can hard code some values in the [script]_key.cgi file. If you do not wish to upload the alarm.mp3 file to your Home Page directory, then open the [script]_key.cgi file and set the $MP3FilePath variable to a folder of your choice.
Installation - Linux/Unix/Mac Servers
[script] refers to the first portion of the name of the CGI Scripts you purchased.
- Setting the Path to Perl. Open all CGI Scripts (except [script]_key.cgi) in a Plain Text Editor and make sure the first line of the CGI Script is the Path Perl for your server. Most Users can skip this step being the default Path to Perl shipped in the CGI Script is very common.
NB: if you do not you a Plain Text editor such as Windows NotePad or Mac Textedit (in Plain Text Mode), your Text/HTML editor will add extraneous code to the CGI Script when you save it which will result in a server 500 Error.
- Upload the alarm.mp3 file in Binary mode to your Home Page Directory, or if you edited the [script]_key.cgi file, upload it to the folder you specified.
- Upload all CGI Scripts to your cgi-bin or any cgi enabled
directory and CHMOD
all the CGI Scripts to 755. It is imperative that you upload (transfer) all CGI Scripts to your server in ASCII mode.
If you forget to CHMOD all CGI Scripts to 755, the next Step will yield a Server 500 Error.
If you do NOT upload (transfer) all CGI Scripts to your
server in ASCII mode, the next Step will yield a Server 500 Error.
- Load your Browser, point it to the [script]_setup.cgi file and follow the on-screen instructions for installation. For example, in your browser, type :
http://www.yourdomainname.com/cgi-bin/[script]_setup.cgi
- Enter a Username and Password. This will be your Username and Password for the Administration Section. If the Setup Routine is successfully processed a link to the Administration Section will appear on the resulting page. Click the link to access the Administration Section with the Username and Password you just entered in the Setup Script.
Should you encounter any Permission problems with the Setup Routine follow the instructions returned by the Script.
Upon successful completion of the Setup Routine the [script]_setup.cgi_setup.cgi script attempts to delete itself. This ensures the Setup Routine can not be repeated by another Surfer who would effectively reset your Administration Section Username and Password. Manually delete the [script]_setup.cgi
CGI Script you uploaded if the Setup Routine could not automatically
delete it (Refresh your FTP directory listing to check).
Should you ever forget your Administration Section Username and Password you can repeat this Step to set a new Username and Password.
Common Installation Problems - Linux/Unix/Mac Servers
NB: Shared Secure Servers, VPS, SBOX and Free Servers.
- Server 500 Error. This most often occurs because Step 2 was not followed precisely. Make sure the CGI Scripts you are uploaded are CHMOD to 755, the folder the CGI Scripts reside in is also CHMOD to 755, and the CGI Scripts were transferred in ASCII Mode. Auto-Detect only detects the extensions you specify in your FTP client's Settings.
- I can initially load the Setup Script and punch in my Username and Password, but when I submit the Form, I receive 404 Error Page or an alternate Error Page stating "Page Cannot be found".
This suggests your Server is operated by a very nervous System Administrator employing strict security measures, you're using a Shared Secure Server which dynamically sets your domain name to something other than the a standard Top Level Domain (www.yourdomainname.com) or sbox is employed by your server.
In any case, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and enter the URL to the folder you uploaded the CGI Scripts to in the $SecureServer Variable. If you uploaded the CGI Scripts to your cgi-bin, then you'd set the following:
$SecureServer = "http://www.yourdomainname.com/cgi-bin";
DO NOT enter the CGI Script name, DO NOT enter a trailing slash. After setting the Variable refresh the Setup Routine's Page that asks you to enter your Username and Password. Unless you refresh the initial Setup Page, the Form's URL will not be updated to reflect your Variable value.
- I cannot find the correct path to my WebSpace or the required Data Directories and/or Password file cannot be created.
You need to find that Path. Ask your host, or Download a copy of our free E-Vars CGI Script and install it on your server. CHMOD it to 755 then load it in your Web Browser which will print your Server's environment variables and other useful information. Determine your Server's Document_ROOT or Absolute Server Path to the folder your home page (index.html) resides in. You may need to append "/www" or "/httpdocs" to your Document_ROOT or Absolute Server Path to complete the path to your Writable WebSpace.
Once you've determined your Absolute Server Path, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and set the $DefaultData Variable. For example:
$DefaultData = "/var/username/www/htdocs";
Finally, on some Server's it's necessary to CHMOD the folder just above your WebSpace to 777 granting permission to the CGI Script to create the Required Directories at WebSpace Level. In the example above, the "htdocs" folder would need to have it's permissions set to 777.
- We offer a very reasonably priced Custom Installation Service. We'll Setup the CGI Script for you and send you the Log in details which you can update at your own leisure. If we cannot successfully Setup the CGI Script we will refund both the Installation fee and the purchase price of the CGI Script. To Order Custom Installation, please fill in our Secure Installation Order Form, entering your Server Information where prompted.
Installation - Windows Servers
[script] refers to the first portion of the name of the CGI Scripts you purchased.
- Your Windows Server may not execute CGI scripts even if Perl is Supported. Many Server Administrators do not modify the Registry to accommodate Scripts with a .cgi extension. In this case, contact us for a copy PL Version.
- Setting the Path to Perl. Your Server may or may not require the Path to Perl. It's highly likely you don't need it, and you can ignore this Step. However you may want to check with your Host if you can not load the Setup Script in your web Browser.
NB: if you do not you a Plain Text editor such as Windows NotePad or Mac Textedit (in Plain Text Mode), your Text/HTML editor will add extraneous code to the CGI Script when you save it which will result in a server 500 Error.
- Upload all CGI Scripts to your cgi-bin or any cgi enabled directory. It is imperative that you upload (transfer) all CGI Scripts to your server in ASCII mode.
If you do NOT upload (transfer) all CGI Scripts to your
server in ASCII mode, Step 3 will yield a Server 500 Error.
- Load your Browser, point it to the [script]_setup.cgi file and follow the on-screen instructions for installation. For example, in your browser, type :
http://www.yourdomainname.com/cgi-bin/[script]_setup.cgi
- Enter a Username and Password. This will be your Username and Password for the Administration Section. If the Setup Routine is successfully processed a link to the Administration Section will appear on the resulting page. Click the link to access the Administration Section with the Username and Password you just entered in the Setup Script.
Should you encounter any Permission problems during the Setup Routine, you need to contact your Host and request "Full Read/Write Permissions" be applied to at least one folder on your Server. Many Servers have at least one writable folder, often named "database". See Common Installation Problems below for more information.
Upon successful completion of the Setup Routine the [script]_setup.cgi_setup.cgi script attempts to delete itself. This ensures the Setup Routine can not be repeated by another Surfer who would effectively reset your Administration Section Username and Password. Manually delete the [script]_setup.cgi
CGI Script you uploaded if the Setup Routine could not automatically
delete it (Refresh your FTP directory listing to check).
Should you ever forget your Administration Section Username and Password you can repeat this Step to set a new Username and Password.
Common Installation Problems - Windows Servers
NB: Shared Secure Servers, VPS, SBOX and Free Servers.
- Server 500 Errors are usually misleading on Windows Servers. It seems to be the default error page for just about every error. Make sure you typed in the correct Website Address (URL) to the CGI Scripts on your server. Make sure the CGI Scripts were transferred in ASCII Mode. Auto-Detect only detects the extensions you specify in your FTP client's Settings.
- I can initially load the Setup Script and punch in my Username and Password, but when I submit the Form, I receive 404 Error Page or an alternate Error Page stating "Page Cannot be found".
This suggests your Server is operated by a very nervous System Administrator employing strict security measures, you're using a Shared Secure Server which dynamically sets your domain name to something other than the a standard Top Level Domain (www.yourdomainname.com) or sbox is employed by your server.
In any case, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and enter the URL to the folder you uploaded the CGI Scripts to in the $SecureServer Variable. If you uploaded the CGI Scripts to your cgi-bin, then you'd set the following:
$SecureServer = "http://www.yourdomainname.com/cgi-bin";
DO NOT enter the CGI Script name, DO NOT enter a trailing slash. After setting the Variable refresh the Setup Routine's Page that asks you to enter your Username and Password. Unless you refresh the initial Setup Page, the Form's URL will not be updated to reflect your Variable value.
- I cannot find the correct path to my WebSpace or the required Data Directories and/or Password file cannot be created.
You need to find that Path. Ask your host, or Download a copy of our free E-Vars CGI Script and install it on your server. You will need to rename the E-Vars CGI Script to "myserver.pl" if your Server only executes Scripts with .pl extensions. Upload it to your cgi-bin or any cgi executable folder then load it in your Web Browser which will print your Server's environment variables and other useful information. Determine your Server's Document_ROOT or Absolute Server Path to the folder your home page (index.html) resides in. You may need to append "\\www" or "\\httpdocs" to your Document_ROOT or Absolute Server Path to complete the path to your Writable WebSpace.
Once you've determined your Absolute Server Path, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and set the $DefaultData Variable. Be sure to separate folder names with two backslashes, not one slash. For example:
$DefaultData = "C:\\html\\username\\htdocs";
- We offer a very reasonably priced Custom Installation Service. We'll Setup the CGI Script for you and send you the Log in details which you can update at your own leisure. If we cannot successfully Setup the CGI Script we will refund both the Installation fee and the purchase price of the CGI Script. To Order Custom Installation, please fill in our Secure Installation Order Form, entering your Server Information where prompted.
Installation - Linux/Unix/Mac Servers
[script] refers to the first portion of the name of the CGI Scripts you purchased.
- Setting the Path to Perl. Open all CGI Scripts (except [script]_key.cgi) in a Plain Text Editor and make sure the first line of the CGI Script is the Path Perl for your server. Most Users can skip this step being the default Path to Perl shipped in the CGI Script is very common.
NB: if you do not you a Plain Text editor such as Windows NotePad or Mac Textedit (in Plain Text Mode), your Text/HTML editor will add extraneous code to the CGI Script when you save it which will result in a server 500 Error.
- Upload all CGI Scripts to your cgi-bin or any cgi enabled
directory and CHMOD
all the CGI Scripts to 755. It is imperative that you upload (transfer) all CGI Scripts to your server in ASCII mode.
If you forget to CHMOD all CGI Scripts to 755, Step 3 will
yield a Server 500 Error.
If you do NOT upload (transfer) all CGI Scripts to your
server in ASCII mode, Step 3 will yield a Server 500 Error.
- Load your Browser, point it to the [script]_setup.cgi file and follow the on-screen instructions for installation. For example, in your browser, type :
http://www.yourdomainname.com/cgi-bin/[script]_setup.cgi
- Enter a Username and Password. This will be your Username and Password for the Administration Section. If the Setup Routine is successfully processed a link to the Administration Section will appear on the resulting page. Click the link to access the Administration Section with the Username and Password you just entered in the Setup Script.
Should you encounter any Permission problems with the Setup Routine follow the instructions returned by the Script.
Upon successful completion of the Setup Routine the [script]_setup.cgi_setup.cgi script attempts to delete itself. This ensures the Setup Routine can not be repeated by another Surfer who would effectively reset your Administration Section Username and Password. Manually delete the [script]_setup.cgi
CGI Script you uploaded if the Setup Routine could not automatically
delete it (Refresh your FTP directory listing to check).
Should you ever forget your Administration Section Username and Password you can repeat this Step to set a new Username and Password.
Common Installation Problems - Linux/Unix/Mac Servers
NB: Shared Secure Servers, VPS, SBOX and Free Servers.
- Server 500 Error. This most often occurs because Step 2 was not followed precisely. Make sure the CGI Scripts you are uploaded are CHMOD to 755, the folder the CGI Scripts reside in is also CHMOD to 755, and the CGI Scripts were transferred in ASCII Mode. Auto-Detect only detects the extensions you specify in your FTP client's Settings.
- I can initially load the Setup Script and punch in my Username and Password, but when I submit the Form, I receive 404 Error Page or an alternate Error Page stating "Page Cannot be found".
This suggests your Server is operated by a very nervous System Administrator employing strict security measures, you're using a Shared Secure Server which dynamically sets your domain name to something other than the a standard Top Level Domain (www.yourdomainname.com) or sbox is employed by your server.
In any case, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and enter the URL to the folder you uploaded the CGI Scripts to in the $SecureServer Variable. If you uploaded the CGI Scripts to your cgi-bin, then you'd set the following:
$SecureServer = "http://www.yourdomainname.com/cgi-bin";
Do NOT enter the CGI Script name, do NOT enter a trailing slash. After setting the Variable refresh the Setup Routine's Page that asks you to enter your Username and Password. Unless you refresh the initial Setup Page, the Form's URL will not be updated to reflect your Variable value.
- I cannot find the correct path to my WebSpace or the required Data Directories and/or Password file cannot be created.
You need to find that Path. Ask your host, or Download a copy of our free E-Vars CGI Script and install it on your server. CHMOD it to 755 then load it in your Web Browser which will print your Server's environment variables and other useful information. Determine your Server's Document_ROOT or Absolute Server Path to the folder your home page (index.html) resides in. You may need to append "/www" or "/httpdocs" to your Document_ROOT or Absolute Server Path to complete the path to your Writable WebSpace.
Once you've determined your Absolute Server Path, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and set the $DefaultData Variable. For example:
$DefaultData = "/var/username/www/htdocs";
Finally, on some Server's it's necessary to CHMOD the folder just above your WebSpace to 777 granting permission to the CGI Script to create the Required Directories at WebSpace Level. In the example above, the "htdocs" folder would need to have it's permissions set to 777.
- We offer a very reasonably priced Custom Installation Service. We'll Setup the CGI Script for you and send you the Log in details which you can update at your own leisure. If we cannot successfully Setup the CGI Script we will refund both the Installation fee and the purchase price of the CGI Script. To Order Custom Installation, please fill in our Secure Installation Order Form.
Installation - Windows Servers
[script] refers to the first portion of the name of the CGI Scripts you purchased.
- Your Windows Server may not execute CGI scripts even if Perl is Supported. Many Server Administrators do not modify the Registry to accommodate Scripts with a .cgi extension. In this case, contact us for a copy PL Version.
- Setting the Path to Perl. Your Server may or may not require the Path to Perl. It's highly likely you don't need it, and you can ignore this Step. However you may want to check with your Host if you can not load the Setup Script in your web Browser.
NB: if you do not you a Plain Text editor such as Windows NotePad or Mac Textedit (in Plain Text Mode), your Text/HTML editor will add extraneous code to the CGI Script when you save it which will result in a server 500 Error.
- Upload all CGI Scripts to your cgi-bin or any cgi enabled directory. It is imperative that you upload (transfer) all CGI Scripts to your server in ASCII mode.
If you do NOT upload (transfer) all CGI Scripts to your
server in ASCII mode, Step 3 will yield a Server 500 Error.
- Load your Browser, point it to the [script]_setup.cgi file and follow the on-screen instructions for installation. For example, in your browser, type :
http://www.yourdomainname.com/cgi-bin/[script]_setup.cgi
- Enter a Username and Password. This will be your Username and Password for the Administration Section. If the Setup Routine is successfully processed a link to the Administration Section will appear on the resulting page. Click the link to access the Administration Section with the Username and Password you just entered in the Setup Script.
Should you encounter any Permission problems during the Setup Routine, you need to contact your Host and request "Full Read/Write Permissions" be applied to at least one folder on your Server. Many Servers have at least one writable folder, often named "database". See Common Installation Problems below for more information.
Upon successful completion of the Setup Routine the [script]_setup.cgi_setup.cgi script attempts to delete itself. This ensures the Setup Routine can not be repeated by another Surfer who would effectively reset your Administration Section Username and Password. Manually delete the [script]_setup.cgi
CGI Script you uploaded if the Setup Routine could not automatically
delete it (Refresh your FTP directory listing to check).
Should you ever forget your Administration Section Username and Password you can repeat this Step to set a new Username and Password.
Common Installation Problems - Windows Servers
NB: Shared Secure Servers, VPS, SBOX and Free Servers.
- Server 500 Errors are usually misleading on Windows Servers. It seems to be the default error page for just about every error. Make sure you typed in the correct Website Address (URL) to the CGI Scripts on your server. Make sure the CGI Scripts were transferred in ASCII Mode. Auto-Detect only detects the extensions you specify in your FTP client's Settings.
- I can initially load the Setup Script and punch in my Username and Password, but when I submit the Form, I receive 404 Error Page or an alternate Error Page stating "Page Cannot be found".
This suggests your Server is operated by a very nervous System Administrator employing strict security measures, you're using a Shared Secure Server which dynamically sets your domain name to something other than the a standard Top Level Domain (www.yourdomainname.com) or sbox is employed by your server.
In any case, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and enter the URL to the folder you uploaded the CGI Scripts to in the $SecureServer Variable. If you uploaded the CGI Scripts to your cgi-bin, then you'd set the following:
$SecureServer = "http://www.yourdomainname.com/cgi-bin";
Do NOT enter the CGI Script name, do NOT enter a trailing slash. After setting the Variable refresh the Setup Routine's Page that asks you to enter your Username and Password. Unless you refresh the initial Setup Page, the Form's URL will not be updated to reflect your Variable value.
- I cannot find the correct path to my WebSpace or the required Data Directories and/or Password file cannot be created.
You need to find that Path. Ask your host, or Download a copy of our free E-Vars CGI Script and install it on your server. You will need to rename the E-Vars CGI Script to "myserver.pl" if your Server only executes Scripts with .pl extensions. Upload it to your cgi-bin or any cgi executable folder then load it in your Web Browser which will print your Server's environment variables and other useful information. Determine your Server's Document_ROOT or Absolute Server Path to the folder your home page (index.html) resides in. You may need to append "\\www" or "\\httpdocs" to your Document_ROOT or Absolute Server Path to complete the path to your Writable WebSpace.
Once you've determined your Absolute Server Path, open [script]_key.cgi in Plain Text Editor (not a WYSIWYG Text Editor, nor a Rich HTML Editor) and set the $DefaultData Variable. Be sure to separate folder names with two backslashes, not one slash. For example:
$DefaultData = "C:\\html\\username\\htdocs";
- We offer a very reasonably priced Custom Installation Service. We'll Setup the CGI Script for you and send you the Log in details which you can update at your own leisure. If we cannot successfully Setup the CGI Script we will refund both the Installation fee and the purchase price of the CGI Script. To Order Custom Installation, please fill in our Secure Installation Order Form.
License and Disclaimer
The following constitutes an agreement between you (the end user/purchaser) and us, PerlScripts JavaScripts.com (a wholly owned subsidiary of InterActive Scripts). By purchasing and using our software, products or services you agree to and accept the licensing agreement stated on this page. All documentation, goods and services are provided "as is" and without warranty. We hereby disclaim all warranties relating to any documentation, goods and services, whether express or implied, including warranties of suitability. In no event shall we be liable for any direct, indirect or consequential damages resulting in loss of revenue or data, incurred by you or any of our products, information or services. We reserve the right to revise the terms and conditions stated on this page at any time without notice. You agree to be bound by such revisions, and you are encouraged to periodically revisit this page to review the then current terms and conditions.
We grant you the right to use one copy of the software, product or service purchased, for testing and familiarization purposes. We also grant you the right to implement, install and use one copy of the software, product or service purchased on a single web site domain for use by one entity once the evaluation copy is removed / deleted.
By purchasing a product you are also subscribing to our periodic newsletter which will notify you of new software releases, updates and special offers. In accordance with United States and International anti-spamming laws, an unsubscribe link that removes you from all future mailings will accompany each e-mail notification.
For taxation purposes, we must keep accurate transaction and installation records. At the time of software installation, you will be asked to enter information such as your web site's domain name and your product's serial number. This information is used to validate copies of our software.
We reserve all rights. Written permission must be obtained from us before you may copy, reproduce, publish, modify or alter in any way, any media, software, documents or products, in part or in whole, contained within our web site or traded by us. All media, software, documents and products are the property of PerlScriptsJavaScripts.com. We retain ownership and copyright of software products purchased from us and all copies of the software. As a licensee you may make one copy of the software product solely for backup purposes. Removal of any copyright messages, publicly visible or otherwise without prior written permission from us is expressly forbidden. Unauthorized reproduction of any of our software, documents or products is prohibited by Federal and International laws and subject to criminal prosecution.
Any use of software and accompanying documentation on our Web site is subject to the terms of a software license agreement between you and us. You must read this license agreement in it's entirety and agree to it's terms prior to installing or using the software. All ownership rights and rights not implied are reserved. We reserve the right to revoke these permissions and terminate this agreement at anytime or at it's own discretion without reasonable notice. We reserve the right temporarily or permanently discontinue any software product or the support associated the product at anytime or at it's own discretion without reasonable notice. You agree and accept that we shall not be liable to you or to any third party for any such cessation.
You agree that any issue or dispute that may arise between PerlScriptsJavaScripts.com and yourself in respect to this web site or it's goods or services will be resolved and governed by and within the courts and laws of Melbourne Australia. If your local laws do not allow for such an agreement, you must delete all copies of products supplied to you by us and you are hereby notified of the termination of this license.
Getting Started / Creating Logs
Once you have installed and set up the script, log in to the program using the username and password you entered during the set up process and click on the "Settings" link in the admin control panel. Click on each of the gray colored links for a description of it's purpose. Enter your preferred default settings, edit the e-mail template and press the "Save Settings" button. As you become familiar with the program and the need arises, you can and will modify or update your settings. Just enter something simple for the moment.
Click on the "Summary" link in the control panel. To create your first log file, select "Create New" from the "Action Table" (see Figure 1 below), select the person this log should be assigned to (if you have no members yet, "Admin" will be the only option and refers to you, the program owner), enter a name for this log file (eg. "My Log 01/01/02") and press the "Create new" button.
The page will reload with the Action Table having been updated. You just created a new log file. You can now Clock in or add sales items to that file. Keep reading for more useful tips and instructions.
Figure 1
Time Zone changes
Each user can set their own time zone. One user's setting will have no effect on another user's setting. To set your time zone select "Time Zone" from the first select menu and enter the offset in the small box beneath the select menus (to the left of the button). The offset should be in the format of "hh:mm". For example, if your server's time is ahead of your time by 2 hours and thirty minutes, you would enter:
-2:30
If you are head of your server, enter :
2:30
All users change time zones this way. Press the button to record the change. All times logged (even those logged prior to the time zone change) will be updated on the fly. That is, while the raw log files remain the same, the times printed to screen reflect each user's offset.
Creating New
Before clocking in or out, you must create a new log. This can be achieved by selecting "Create New" from the first select menu. Once you have selected this option, the second select menu is updated and lists all users including you, the administrator. Select the person this log should be assigned to from the second select menu. If you do not make a selection, the log will be assigned to you. You must now enter a name for this log (which can be changed at a later date). Press the button to create the log.
Clocking In / Out
Once you've created a log, you can being recording times and items. Times are recorded down to the second. To Clock in, select "Clock In" from the first select menu. Select a log from the second select menu. You may optionally enter a comment in the large box on the right. Press the button. You have now clocked in and the log file's contents are printed to screen. You will notice that a timer has begun (in the small text box to the left of the button). Because of transmission times between the client (your browser) and the server, this timer will be a few seconds off the actual time recorded.
Clocking is out achieved through a similar fashion. When you're ready to clock out, select "Clock Out" from the select menu. Select a log (if you have not navigated away from the clock in page, the same log is pre selected). You may optionally enter a comment in the large box on the right. Press the button. The page is refreshed and prints the contents of the log file.
Viewing Logs
To view log files without clocking in or out, select "View" from the first select menu. Select a log from the second select menu and press the button. The log file's contents are printed to screen with totals printed to the bottom of the page.
Renaming
A file can be renamed at any time by any user. If one user renames a log, all users will see the change. You can name the log anything you like, a person's name, the current date, the name of a project etc.. To rename a log, select "Rename" from the first select menu, select a log from the second select menu, enter the new name in the small box to the left of the button and press the button.
Archiving
Archives can be shown or hidden from the second select menu. Each user has their own archive settings. If one user opts to hide archives, other user's settings will not be effected. Once an account has been settled or at any time you wish to archive a log, select "Archive Log" from the first select menu, select a log from the second select menu and press the button. The selected log is now archived and disappears from the second select menu.
To re-add archived logs to the second select menu select "Show Archives" from the first select menu and press the button. Each user has their own archive settings.
To hide archived logs from view, select "Hide Archives" from the first select menu and press the button. Again, this will not effect other user's settings.
Adding Items and Comments
Clock In Center allows you to add sales items, payments or comments. Negative and positive values are accepted and automatically calculated. Decimal values are also accepted and calculated. Entering the dollar sign ($) is optional, however it will appear in the comments area of the actual log. Total amounts owed will show up as negative or positive values. For example, if a client wishes to pay more than they owe, their balance will show up as a negative value.
Payments
If a balance stands at $100.34 and a payment was made, log in to the admin section and select "Add item or comment". Select a log and enter the amount in the small box to the left of the button. Eg.
-100.34
You may optionally enter a comment, such as the transaction ID, press the button to submit the form. The log and amount owed will be updated.
Sales
If you sold a product or service that is not dependant on time stamps, log in to the admin section and select "Add item or comment". Select a log and enter the cost of the sale in the small box to the left of the button. Eg.
$25.50
You may optionally enter a comment describing the product or service sold, press the button to submit the form. The log and amount owed will be updated.
Showing / Hiding Archives
This feature is pertinent to each user (user specific). One user's settings will not effect another's. From the first select menu, select whether you wish to hide or show archives and press the button. Internet Explorer users (PC) will notice that archived logs are colored green.
E-mailing
For an additional fee, this program can be set to automatically send out invoices at regular intervals (your server requires a cron tab). Logs can be e-mailed in either HTML or Plain Text format. Only the administrator may select the format. By Default, logs are e-mailed in the HTML format. To change this to Plain Text, click on the "Settings" link, select Plain Text as the Mail Format and press the button labelled "Update Configurations" to record the changes.
To e-mail a log, select "View" from the first select menu, select the log you wish to e-mail and press the button. The selected log is now displayed. Scroll to the "Bottom" of the log and click on the "E-mail this page" link. You are now taken to the "Clock In Messenger Port" where all users and their email addresses are listed. The e-mail address of the person assigned to this file is entered into the "To Email :" field for you. You may optionally enter your e-mail (or any other e-mail) address in the "CC : " field (this will send a carbon copy of the invoice to you ).
The message to be sent, which can be edited, will also be pre filled with the selected work log. Your e-mail template is inserted above the work log. E-mail templates allow you to utilize Special Markers to insert a users name, username and password. You may wish to enter a link to your web site, payment form or Clock In Center. Be sure to test your template and keep in mind if using HTML format you should enter <br> (which is HTML for line break) anywhere you which to start a new line.
Staff
Before assigning logs to users (staff members), you must create a user profile. Clock In Center allows you to enter a user specific rate and time zone. Enter the user's details (see figure 2) and press the button labelled "Add new member". The page will reload with a list of all current members below the "Add new member" form (see figure 3).
Figure 2
Figure 3
Changing your password
Enables you to update or change the administration log in details. Enter your current log in details, enter your new log in details and press the button labelled "Change Pass".
Settings
Controls user privileges, e-mail templates and default values. Click on the gray colored links for a short description of each. Default values (such as the default hourly rate and time zones) are used until you update a users profile. If you set user privileges (such as deleting logs and entries) to "Yes", users will see the extra options in the first select menu.
Special Markers
Special Markers are read by the script and replaced with the relevant information. You can use the Special Markers in the e-mail template and default subject (found of the "Settings page") as well as the message and subject of the e-mail you're sending. This means, if you send out an e-mail with the markers, they will still be replaced. For example, to have the script print a users first name in e-mail messages sent out, you would use %%%FN%%%. The following is a list of markers used by Clock In Center.
%%%FN%%% First Name
%%%LS%%% Last Name
%%%UN%%% Username
%%%PS%%% Password
%%%FILENAME%%% Name of log file
Automated Billing Module
%%%LOG%%% Log file as data
%%%AMOUNT%%% Amount Owed
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